Freedom of Information

The Freedom of Information Act gives a general right of public access to all types of 'recorded' information held by public authorities. This information is made available by means of a publication scheme. This college has decided to adopt the model publication scheme designed for further education. This document describes the information the college is publishing, the manner in which the information is made available and any charges that apply.

For more information about the publication scheme or to request information, please contact the College Information Officer (FOI) in writing, by fax or email.

Wendy Vigor, College Information Officer (FOI), Huntingdonshire Regional College, California Road, Huntingdon, Cambs PE29 1BL

Tel: 01480 379175 / Fax: 01480 379127 / Email: Click here

The right of access to information not already made available through the publication scheme will came into force on January 1st 2005.

Charges
Information is provided free of charge except for photocopying, printing and postage costs. If the cost of finding and extracting the information exceeds £450 (equivalent to two and a half working days) then the college will not have to provide it at all.

Copyright notice
The content of the college website is copyright. The reproduction of any part of this website is restricted to material downloaded or printed for personal use only as long as the source is acknowledged. Material cannot be included in any other publication. The distribution or copying of material from this website for commercial purposes is prohibited unless permission has been given in writing by the college.

The main groups of classes of information in the model publication scheme are:

1. Governance

Introduction: This section covers information relating to the way the institution is governed and how decisions are made. It includes information on the legal status of the institution, which individual member of staff or group within the organisation is responsible for specific functions and where they fit in the overall structure of the organisation. In some instances information from committee minutes will be exempt from disclosure where it contains personal information, information that may damage the commercial interests of the institution or that may threaten the health and safety of specific individuals.

	Class	Description	Manner	Fee
1.1	Legal framework	Legal status - conferred by the Further and Higher Education Act 1992 Charitable status - The College is an exempt charity under the powers conferred by the Further and Higher Education Act 1992 This Act is available at the HMSO website: www.legislation.hmso.gov.uk
1.2	How the institution is organised	Organisational structure chart	Available on College Website www.huntingdon.ac.uk	Click for Information
1.3	Information on the institutional context	Strategic Plan Mission Statement (part of Strategic Plan Summary) Vision Statement (part of Strategic Plan Summary) Strategic Objectives (part of Strategic Plan Summary)	Available on College Website www.huntingdon.ac.uk	Click for Information
1.4	Management structure	Management Structure Chart (see 1.2) Corporation and Committee Membership Roles and Responsibilities of Corporation members New Governor "Person Specification" Codes of Conduct for members of the Corporation Academic Board - Minutes of Meeting Health and Safety Committee - Minutes of meetings Corporation Standing Orders Policy on Members' expenses Register of Interests Instrument and Articles of Government Governor Training Policy Minutes of Corporation and Committee meetings	Available on College Website www.huntingdon.ac.uk Papers available in Hard Copy from College Information Officer	Click for Information

2. Financial Resources

This section covers information on the institution's strategy and management of financial resources. The Finance Division provides accounting, procurement and contracting services, helping to make best use of resources and fulfilling statutory responsibilities. Information that may damage the institution's commercial interests will be excluded from publication.

	Class	Description	Manner	Fee
2.1	Finance	Budgeting and financial reporting (in Financial Regulations see 2.2) Contracting (in Financial Regulations (see 2.2) Purchasing (in Financial Regulations) (see 2.2) Insurance (in Financial Regulations) (see 2.2) Travel and subsistence (in Financial Regulations) (see 2.2)	Available on College Website www.huntingdon.ac.uk	Click for Information
2.2	Resource planning	Financial regulations, including procurement policy Planning and budgeting procedures (in Financial Regulations above) Annual budget for current college year Report and Financial Statement for previous college year	Available on College Website www.huntingdon.ac.uk Current Annual Budget available in Hard Copy from College Information Officer	Click for Information

3. Human Resources

This section covers information on the institution's strategy and management of human resources, rather than information relating to individual members of staff which is exempt from disclosure as personal information. The information available covers personnel policies and procedures (including terms and conditions of service including all current versions of the information specified in each class).

	Class	Description	Manner	Fee
3.1	Employment and employee relations	Adoption Leave and Pay Policy Annual Leave Policy Code of Conduct for Staff CRB policy Disciplinary Policies - Senior Postholders Disciplinary Policy HRC adopted policies to be read in conjunction with the LGPS Booklet available from HR Discretionary Powers Under LGPS 1997 Flexible Working Policy Grievance Procedures and Policies Harassment Policy Local Recognition and Procedural Agreement Maternity Scheme No Smoking Policy Occupational Stress Policy and Procedure Overtime Policy Paternity Leave and Pay Policy Raising Issues of Serious Concern - guidance Raising Issues of Serious Concern - procedure Recruitment and Selection Procedure Redundancy Handling - Policy and Procedure Reference Request Policy Sickness Policy Special Leave of Absence Policy Time off in Lieu Policy Health and Safety Policy and Procedures Health and Safety Committee Minutes 4 years from Jan 2004(see 1.4) Job Vacancies - until closing dates	Available on College Website www.huntingdon.ac.uk Health and Safety Policy and Procedures available in hard copy on written request to the College Information Officer	Click for Information
3.2	Equal opportunities /Diversity	Equality and Diversity Policy including Race Relations Policy Disability Equality Scheme Gender Equality Policy and Scheme Gender Equality Action plan Apr 07	Available on College Website www.huntingdon.ac.uk	Click for Information
3.3	Human resources strategy	Strategic Plan, including HR Elements (see 1.3) HR Committee Papers (see 1.4)	Available on College Website www.huntingdon.ac.uk	Click for Information
3.4	Staff development	Appraisal Policy - Lecturers Appraisal Policy - Managers Appraisal Policy - Senior Executive Team Appraisal Policy - Support Staff Development Application Form 2006-2007 Induction Procedures Checklist Policies and Procedures Relating to Probation Policies Relating to Staff Development	Available on College Website www.huntingdon.ac.uk	Click for Information

4. Physical Resources

Classes in this section cover information at a strategic level relating to the institution's management of its physical resources. Information that provides specific details of the institution's future plans to alter its estate (eg proposals to purchase additional property) may be exempt from disclosure where such disclosure would damage the institution's commercial interests.

	Class	Description	Manner	Fee
4.1	Estates	Accommodation Strategy Tendering Policies (in Financial Regulations)(see 2.2) Disposal Policy (in Financial Regulations)(see 2.2) Map to Main Sites and College Plan College address and contact information	Available on College Website www.huntingdon.ac.uk Accommodation Strategy available in hard copy on written request to the College Information Officer.	Click for Information

5. Student Administration and Support

This section contains information on how the institution manages the administration and progression of their students from admission to course completion, including student support services. Information available within this section does not include specific student personal details, by virtue of being personal information.

	Class	Description	Manner	Fee
5.1	Information on student admission, progression and completion	College Application Form (see 5.4) Student Achievements for Students Aged 16,17 and 18 Years Retention and Achievement of Significant Qualifications by Areas of Learning (see 7.3) Under Performing Courses Procedure	Available on College Website www.huntingdon.ac.uk	Click for Information
5.2	Student accommodation	Not Applicable
5.3	Student administration	Data Protection Policy and Guidelines Student Records Policy and Procedures (forthcoming)	Available on College Website www.huntingdon.ac.uk	Click for Information
5.4	Student admission and enrolment	Fees and Charges (see 7.6) College Enrolment Form Enrolment Procedures Full-time application process College Application Form for FT Students Arrangements for full-time interviews College application form for work based training Employer application for an apprenticeship training programme Apprentiship programme terms and conditions Admissions Policy Student Identification (in Student Handbook) Student Induction checklists - Full Time - Part Time	Available on College Website www.huntingdon.ac.uk College Enrolment Form for FT courses available in hard copy from College Admissions Officer. College Enrolment Form for PT courses available in hard copy from College Reception/Enrolment Centre.	Click for Information
5.5	Student discipline	Expectations (in Student Handbook) Student Disciplinary Policy and Procedures Complaints Procedure Complaints Handling and Recording Procedure Learner Anti Bullying Policy	Available on College Website www.huntingdon.ac.uk	Click for Information
5.6	Student learning support services	Student Progress Tracking (forthcoming) Individual Learning Plans (in Student Handbook) Study Support (in Student Handbook) Disability Equality Scheme (see 3.2) Learning Mentor Policy Learning Mentors for FT 16-18 students	Available on College Website www.huntingdon.ac.uk	Click for Information
5.7	Student liaison	Student Representatives Meetings Minutes - one year from January 2004	Available on College Website www.huntingdon.ac.uk	Click for Information
5.8	Student policies	Admissions Policy Including Chart (see 5.4) Candidate Formal Appeals Procedure (see 7.5) Complaints Handling and Recording Procedure (see 5.5) Disability Statement (see 5.6) Examinations Policy and Procedures (see 7.5) Work Experience Policy and Procedures Equality and Diversity Policy including Race Relations Policy (see 3.2) Student Disciplinary policy and Procedures (see 5.5) Student Records Policy and Procedures (see 5.3) Transport Policy (see 5.9)	Available on College Website www.huntingdon.ac.uk Work Experience Policy and Procedures available in Hard Copy form College Information Officer	Click for Information
5.9	Student welfare	Student Charter Student Handbook Learner Support Fund Nursery Safety Policy Child Protection Policy Disability Statement (see 5.6) Sports and Recreational Facilities (in Student Handbook) Gym (in Student Handbook)	Available on College Website www.huntingdon.ac.uk Hard copy of Student Handbook also available from College information Advisor	Click for Information
5.10	Student Associations and Activities (Optional, but strongly recommended)	Student Representatives Handbook NUS Information	Available on College Website www.huntingdon.ac.uk	Click for Information

6. Information Services

This section covers those functions within the institution that provide access to information to the student body and both academic and administrative staff. These include libraries, computing services and information support services Such functions may be managed separately from each other, or in various combinations. These services routinely explain their facilities (and the conditions of their use) to students, staff and the general public, and it is information of this nature that is included within this section. Information services inevitably hold large quantities of personal data that are exempt from general disclosure

	Class	Description	Manner	Fee
6.1	Availability and conditions of use of facilities	Opening Hours of Library The General Rules and Conditions of Use of Library Student Computing Code of Conduct and Practice	Available on College Website www.huntingdon.ac.uk	Click for Information
6.2	Mission statements and related documents	Mission Statement for IT Services Library Service Standards	Available on College Website www.huntingdon.ac.uk	Click for Information
6.3	Policies with regard to data and information	Data Protection Policy (see 5.3) IT Security Policy	Available on College Website www.huntingdon.ac.uk	Click for Information
6.4	Procurement and disposal policies	Policies Relating to the Procurement and Disposal of Equipment (in Financial Regulations) (see 2.2)	Available on College Website www.huntingdon.ac.uk	Click for Information
6.5	Scope of collections held	Library Guides	Available on College Website www.huntingdon.ac.uk	Click for Information

7. Teaching and Learning

This section contains information regarding the management of teaching and learning within the institution including mechanisms for reviewing and ensuring the quality of teaching provided. (Institutions may be required to make available much of the information included within this section as part of the recommendations of the Information on quality and standards in higher education ('Cooke Report') see above.)

	Class	Description	Manner	Fee
7.1	Academic year dates	Academic Year Calendar - 2007/2008	Available on College Website www.huntingdon.ac.uk	Click for Information
7.2	Further course information	Course Information Work Experience Policy and Procedure (see 5.8)	Available on College Website www.huntingdon.ac.uk	Click for Information
7.3	Information on internal procedures for assuring academic quality and standards	Quality Assurance Calendar (forthcoming) Quality Assurance Handbook (forthcoming) Learning and Teaching Policy Self Assessment Report Action Plan (VH) Assessment and Internal Verification Handbook (see 7.5) Classroom Observation Guidelines and Form Staff Development Policy and Procedures (see 3.4) Course Approvals Policy and Procedure Course Approvals Board Minutes (approved copies) - one year from January 2004 Academic Board Minutes - four years from January 2004 (see 1.4) Student Surveys Library Service Standards (see 6.2) Key Skills Policy	Available on College Website www.huntingdon.ac.uk Self assessment report documents available in Hard Copy from College Information Officer and Action Plan. Course Approvals Board Minutes available in Hard Copy from College Information Officer. Quality Assurance Group Minutes available in Hard Copy from College Information Officer. Student surveys available in Hard Copy from College Information Officer	Click for Information
7.4	Staffing structure of schools / departments	Chart Structure of College (see 1.2) Job Titles of Permanent Academic and Support Staff	Available on College Website www.huntingdon.ac.uk	Click for Information
7.5	Student assessment strategy	Examination Policy and Procedures Candidate Formal Appeals Procedure Assessment and Internal Verification Policy	Available on College Website www.huntingdon.ac.uk	Click for Information
7.6	Tuition fees	Fees Policy (In Financial Regulations see 2.2) Fees	Fees Policy Available on College Website at www.huntingdon.ac.uk Fees in Prospectus available in hard copy from College Information Advisor also many available on website at www.huntingdon.ac.uk	Click for Information

8. External Relations

This section covers information relating to the institution's relationship with its external environment. These include the formal reports the institution is required to provide to its funding bodies , arrangements with other institutions, how it manages its relationship with the local community and how it retains contact with its former staff and students. By virtue of its nature most institutions will probably find that the majority of these classes are already made available to the public in some means.

Members of the public are also likely to find the same or related information is available from the external partners with which the institution has links.

	Class	Description	Manner	Fee
8.1	Community liaison (Optional)
8.2	Fundraising (Optional)
8.3	Government and Regulator relations	Ofsted Inspection Reports QAA (Quality Assurance Agency for HE)	Available at www.ofsted.gov.uk Available at www.qaa.ac.uk	Click for Information
8.4	Marketing and recruitment	Prospectus Fact Sheets/Course Information College Application Form (see 5.1) College Enrolment Form (see 5.3)	Hard copies available from College Information Adviser. Information Evenings and Fact Sheets/Course Information also on website at www.huntingdon.ac.uk	Free
8.5	Public relations	Press Releases	Available on College Website www.huntingdon.ac.uk	Click for Information